The Premier Cross-Industry Gathering of Business Transformation & Operational Excellence Industry Leaders & Senior-Executives.
This page contains all the information you need to prepare for your workshop at BTOES. Please read this page in detail and ensure all items are understood and actioned where required.
Check Your Workshop Slot
To ensure you are up-to-date with your session details, session's time and room location, which may have undergone adjustments, please click here to view the online agenda.
Once the event app is live please also check your session on the program tab.
Any issues please email btoes@proqis.com.
Your Presentation Slides
Please incorporate this BTOES Opening Slide as your opening slide into your presentation. Customize this slide by adding your Presentation Title and your Name as the Presenter.
Your presentation must be formatted in PowerPoint, with a minimum resolution of 1080p and a 16:9 aspect ratio.
Workshop Presentation Guidelines for Tuesday and Wednesday Sessions
For the workshop sessions scheduled on Tuesday and Wednesday, it is mandatory for each presenter to bring their own laptop, pre-loaded with their presentation. Please note, different if you are presenting during the Main Summit on Thursday and Friday, you are required to provide your presentation slides directly to our AV team on-site the day prior to your presentation.
We recommend that all workshop speakers visit their assigned classrooms ahead of their session to allow sufficient time for setup and to ensure their presentation is ready to be displayed in presentation mode when the session begins. To assist with the smooth running of your workshop, a tech support person may be available at the start of each workshop session. If you cannot find them in your room, they will be stationed in the Summit Main Stage room (Peninsula 1-3)
AV Equipment Provided on Workshop Days (Tuesday and Wednesday):
LCD Projector
Large Screen
Flipchart and Pens
Remote Point Clicker
Items You Need to Bring:
Your laptop for presenting. Ensure it is equipped with an HDMI port or bring an adapter compatible with HDMI connections.
Loudspeakers, if your presentation includes video playback.
You can typically expect between 15-30 attendees in a workshop. Each workshop room is set-up in a classroom format. In terms of space, Workshop rooms are around 1295 sq ft in size. Giving you space for interactive activities if required.
Break Times for Workshop Days:
To facilitate networking among attendees, we have synchronized break times across the four concurrent full-day workshops running from 8 am to 5 pm on both Tuesday and Wednesday. Please note the following Food & Beverage (F&B) times:
Tuesday, May 7th:
Breakfast: 7:30 am to 8:30 am | Foyer Area Outside Workshop Rooms
Mid-Morning Break: 10:30 am to 11:00 am | Foyer Area Outside Workshop Rooms
Lunch: 12:30 pm to 1:30 pm | Atrium B
Mid-Afternoon Break: 3:30 pm to 4:00 pm | Foyer Area Outside Workshop Rooms
Wednesday, May 8th:
Breakfast: 7:30 am to 8:30 am | Foyer Area Outside Workshop Rooms
Mid-Morning Break: 10:30 am to 11:00 am | Foyer Area Outside Workshop Rooms
Lunch: 12:00 pm to 1:30 pm | Atrium B
Mid-Afternoon Break: 3:00 pm to 3:30 pm | Foyer Area Outside Workshop Rooms
Note: Breakfast and break nonperishable food items should be available for 90 to 120 minutes.
Workshop Guidelines and Insights from Previous BTOES Events:
Workshops are distinct from the main summit sessions. They are designed to be longer, more intimate, and highly interactive, encouraging hands-on learning, audience participation, and group exercises.
The goal of workshops is to impart practical skills, tools, techniques, and ideas. Facilitators should address questions as they arise, often leading to group discussions, rather than delivering lecture-style presentations. It's crucial that your workshop is engaging and meets the audience's expectations.
Feedback often highlights the importance of avoiding lengthy introductions and basic information readily available online. BTOES attendees are typically senior-level professionals with intermediate to advanced knowledge in Operational Excellence. They seek practical, actionable insights from case studies and idea exchanges. Ensure your workshop aligns with the topic title and bullet points provided, reflecting the information posted on our online agenda.
Audiences value practical examples, especially end-to-end project examples with lessons learned and clear results. The focus should be on practical application rather than theory. Attendees expect in-depth content that can be applied in their workplaces.
For Solution Providers: It's imperative to avoid sales pitches within your presentation. Your aim should be to educate, leveraging case study-led key learnings. Sales pitches detract from the attendee experience and can negatively impact your organization's reputation. Demonstrating your expertise through educational content is far more valuable to the audience.
Bound Workbooks for Workshop Participants:
We recommend providing workbooks for attendees, though this is option, to use during your session. The suggested minimum quantities are:
Tuesday: 30 copies
Wednesday: 30 copies
Please note, attendees have the flexibility to choose their workshops on the day and may change their selection at any time, so we cannot provide an exact participant count for your session.
Co-Presenter and Speaker Colleague Discount Information
Co-Presenters: If you are considering having a colleague co-present with you at the summit, we welcome the collaboration. However, please be aware that due to the costs associated with hosting an upscale event, including comprehensive food and beverage services, co-presenters will be eligible for a 50% discount on the Full Access Pass. To take advantage of this offer, please visit the registration page and enter the promo code: SPEAKERCOPRESENTER. Note that this arrangement is separate from any sponsorship agreements, which have their own pass allocations.
Discount Passes for Speaker Colleagues: In recognition of your valuable contribution to our program, we are pleased to offer a 50% Speakers VIP discount to your colleagues and industry friends wishing to attend the summit. To use this discount, please direct them to the registration page where they can apply the promo code SPEAKER50 at checkout. This gesture is our way of expressing gratitude for your efforts and making the summit accessible to a broader professional audience.
Hotel Shipping Details
If you are staying at the summit hotel and are planning to ship any materials there, please use the address below and mark up the areas in brackets. They should arrive no earlier than 3 days prior to your session. If you are staying elsewere, you will need to bring materials to the hotel directly yourself.
Renaissance Orlando at SeaWorld® |
6677 Sea Harbor Drive, Orlando, FL 32821
407.726.3600
HOLD FOR: (Your Name) (Cell Number) (Check-In Date)
NOTE: Please label boxes for multiple items e.g. "1 of 3"
The hotel charges a handling fee for packages coming into and out of the hotel. Charges are based on quantity, package size and weight. Please visit the package department at the hotel to identify your boxes, and to pay for any box handling charges. Please contact the hotel contact below for more information.
Hotel Contact
Patricia.Gil@renaissancehotels.com
Renaissance Orlando at SeaWorld® |
6677 Sea Harbor Drive, Orlando, FL 32821
T 407.248.7329